Payroll Specialist - 18 Month FTC

2000 - 2200 EUR Monthly
  1. People
  2. Tallinn

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Company Description

Wise is a global technology company, building the best way to move and manage the world’s money.  Min fees. Max ease. Full speed.

Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their life easier and save them money. As part of our team, you will be helping us create an entirely new network for the world's money. For everyone, everywhere. 

More about our mission.

Job Description

We’re currently hiring for a Payroll Specialist to join our global Payroll Team based in our Tallinn Office.

We’re looking for a payroll superstar, with a keen eye for accuracy, attention to
detail and a desire to develop and learn with focus on our Estonia payroll together with our Global Payroll Team.

Wise has already pioneered new ways for people to transfer money across borders and currencies. Our customers can also manage their hard-earned money with the world’s first platform to offer true multi-currency banking. We’re 3000+ Wisers strong, with over 90 nationalities working in 25+ locations around the globe! We’re looking for a Payroll Specialist who lives our values, will help grow our culture, and drive our mission forward! 🚀

Your mission

  • You will join a team responsible for the overall global payroll process, including compliance, internal audit, and reconciliation across multiple countries for Wise.
  • Complete a variety of daily, weekly, monthly, annual, and ad-hoc tasks to ensure your payrolls are processed in accordance ahead of payroll deadlines.
  • You will initially be partnering with our third-party payroll vendor and their advisors to strive for accuracy, reduce errors, and process payroll more efficiently.
  • Partnering to develop robust & detailed processes to ensure the execution of payroll in an effective, efficient, and timely manner. Cross-training will be key!
  • Participating by providing a variety of deliverables, including global projects, pre-post payroll journals, internal audits, and more.
  • Provide input regarding team goals, KPIs, efficiencies, process improvements, and future optimization of our payroll team - all while providing outstanding customer service. 

The specifics:

  • You’ll be working as a part of a wider Global Payroll Team, servicing 25+ countries using Workday (HRIS), while focusing specifically on our Estonian Wisers.
  • Together with your peers and team in Tallinn you’ll prepare, double-check, cross-check, review and analyse payrolls according to the established deadlines.
  • You’ll be responsible to ensure the timely submission of your payroll inputs to our third-party payroll provider.
  • You’ll partner with your Lead to recommend new approaches, policy and procedure changes towards continuous improvement within the team.
  • You’ll ensure your payrolls balance to your inputs - always.
  • You’ll be responsible for all documentation within your historical payroll files.
  • Continue to develop & increase subject matter expertise on your allocated locations, on all payroll and legislative matters, providing support, as needed, to others.
  • Work with the Payroll team and the Payroll Lead to provide additional processing/transaction support, as needed.


  • You’ll ensure compliance across local payroll tax laws, while meeting applicable timelines effectively and efficiently.
  • Stay current with regulation changes affecting your payrolls to ensure accuracy and service to our customers.
  • Partner to complete and respond to regulatory agency inquiries.

 Financials, Audits, and Reporting:

  • Responsible for outputs of your payrolls, such as payroll journals, GL files, and ad-hoc reporting.
  • You’ll ensure all reporting and data is completed timely. 

Your challenges

  • We’re evolving our payroll model - you’ll have the chance to bring your brainpower and prior experience to help us build an outstanding payroll team as we continue to grow and scale.
  • You’ll assist to create efficiencies in our current ways of working and help us develop new ways of payroll processing.

A bit about you

  • Prior Estonia payroll processing experience is a plus or experience within HR field in Estonia or relevant studies such as HR/Finance - this assists you to know how to deal with ambiguity and shifting priorities and come up with innovative solutions.
  • Payroll skills - Experience in preparing, processing, correcting, and auditing most aspects of payroll is a plus - as well as the ability to learn new payroll processes efficiently.
  • Above average tech skills – particularly with Google Docs, Sheets, and Microsoft Excel for use of pivot tables, charts, etc - as well as being proficient in using payroll software.
  • Collaborative - you’ll have a passion and skill for building strong relationships based on trust and mutual respect.
  • Detail focused - you’ll have an eye for the details and an appreciation of data and analytics, using these two skills to drive your decisions.
  • Adaptable - We need someone who can be agile enough to respond to changing priorities but be able to hold clear on the long-term path ahead.
  • Curiosity to learn, grow - we don’t expect you to be an expert, but we’ll need you to have a positive, can-do attitude - with a willingness to learn new things.
  • Ability to multi-task, to start, stop, pick-up and complete tasks on a recurring basis.



Additional Information


Find more out about our benefits offering here

For everyone, everywhere. We're people building money without borders  — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We're proud to have a truly international team, and we celebrate our differences.
Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

If you want to find out more about what it's like to work at Wise visit Wise.Jobs.

Keep up to date with life at Wise by following us on LinkedIn and Instagram.

  1. Tallinn

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